After Airtable was invented in 2017, the way we work and what we are capable of achieving is fully revolutionized. We used other spreadsheet-creating tools previous to using Airtable so we didn’t really realize what we lacked until we began using Airtable.
If you’re searching for applications from the web or even a way to build better spreadsheets, start reading this Airtable analysis.
In it we will walk you through what Airtable does, who should use it, how it works, how it compares with other spreadsheet software, what kind of features it offers, the pros and cons of using Airtable, how much it costs to use, and more. Let’s come in.
What is Airtable?
Airtable is essentially software designed to create spreadsheets (which are major contributors for calculating financial data) and databases where all kinds of data can be stored, cited, and collected. As a user, however, many rows and columns you want per table can be created and each column can be assigned a role so that it can effectively store certain types of data in that column.
Airtable may also be used to create calendars, visual galleries, and kanbans. One of the greatest advantages of using Airtable is that it is very easy to use and produces beautiful and usable databases while offering additional strong configuration tools as well.
Who can Use Airtable?
One of the great aspects of Airtable is that pretty much anybody looking to build a spreadsheet or website will use it. It is very scalable and provides too many various choices in terms of how to categorize and arrange knowledge so that it can be utilized by teams or individuals undertaking almost every kind of project.
Airtable, for starters, can be used with:
- Agencies & creative teams
- Teams handling projects
- Teams in Publicity & Media
- Teams for Product creation
- Or simply individuals!
The beauty of Airtable is that virtually any kind of spreadsheet or database can be created with it. It provides so many innovations that can be extended to so many businesses, and this is why so many teams and individuals are using it to handle various sections of their company.
It can be used to create-
- To build some sort of tablature
- Managing info
- Managing inventories
- Managing Client Partnership
- Task Administration
- Plan Management
- Daten or database processing and organization
- Managing Material
- Calendars for initiative
- Content schedules
How does it Work?
At first, coming to grips with Airtable may be a little daunting due to its many features, but once you get to know how things function and get used to the method of making and populating Airtable tables, the forces of its features become impressive.
What’s also cool about Airtable is that you can build spreadsheets and databases as complicated or plain as you need them to be. Airtable functions are for you such that in terms of what you like the airtable spreads to feel like and do you are in the driver’s seat.
Just because you have all the powerful features at your disposal doesn’t mean you’ve got to put them to work, so if you just need to set up something simple you can do that too, and it’ll look great and work great.
Airtable vs Excel and Google Sheets
If you already know about spreadsheet-making applications like Exel or Google Pages, you may wonder how Airtable differs. They are, in short, incomparable.
Airtable takes on the concept of spreadsheet creation and multiplies it by one hundred. It is overdrive spreadsheets, with much more advanced functionality and functionalities. Spreadsheet applications such as Excel and Google Sheets are still valuable and have their time and location, but the applications offered by Airtable allows for even greater simplicity, complexity, and organization.
Moreover, the spreadsheets of Airtable are very appealing visually and, in certain situations, simpler to use because of the way data can be categorized — which we should get to in more depth later in this post.
Essentially, when it comes to data measurements, database applications such as Excel and Google Sheets excel, but Airtable shines when it comes to data structure, collection, sorting, and retrieval. If you are running projects with a number of data components and need a way to coordinate all of the knowledge in one location, then Airtable was built for you.
The major distinction in Excel and Google Sheets is that each cell will hold various data forms, while each column in an Airtable determines what sort of data the cells will hold in that section. For example, when making an Airtable spreadsheet, each column, such as text, links, numbers, etc., is allocated a category and each cell in that column may only contain that form of data.
The powerful features of Airtable are what makes it such a distinctive tool, and why it’s such an incredible asset for so many companies. We break down each feature in detail in this section so you can recognize how their technology works, so you can determine whether it’s applicable to you.
First of all, Airtable divides specific spreadsheets (called “Tables”) into “Bases.” Many tables will reside under one framework, enabling you to handle different facets of a project in a single base. This renders your work easy and intuitive to organize. A group of bases is known as a place of work.
Airtable defines this in one of its support articles here:
- A database (short for the database) is a database that contains all the information that you need for a particular project and is composed of one or more tables.
- A workspace is a set of bases shared by a team of individuals.
Airtable Tables, Fields, and Records
There are charts, documents and fields within each Airtable base and this is where the magic really occurs. Like we said, each base will house several tables which are basically spreadsheets separated into their own column, and the records and fields in each spreadsheet are where you can attach the details.
Airtable describes it in this way:
- Each base is composed of one table or more. A table contains a list of similar items — such as people, ideas, or projects. Each table consists of registers and fields.
- A record is a single object within a ledger. In a card-like style, you can extend a record to show all of its related data.
- Information is stored in rich fields relating to each data.
Another valuable feature offered by Airtable is the ability to visualize your revision history and switch back to the older versions of your file or database if you have made a mistake or want to undo changes. Even this function is helpful to see previous improvements created by certain members of the team.
Airtable’s free service only gives a brief glimpse at the history of revision, so when you switch to a paid edition of their program, you can see even more about the revision background. This could be a valuable function worth upgrading to one of the paying plans for by Airtable!
One function Airtable offers are data views that make them different from other similar devices. The “Grid” version they provide is the traditional view of the spreadsheet we’re used to using, but you can build schedules, galleries, and kanbans, too. Such tools allow you the right to view the data as you would want it to be.
Because to start with Airtable can be daunting, it is incredibly useful that they provide models on which you can create your Airtable bases! Their team created hundreds of models tailored for different use-cases and you can head in the right direction with a little bit of nudge.
The Templates: Getting access to the predefined templates is a massive benefit for first-time users and truly shows what the tool is ready for.
The Field Configuration Options: No other spreadsheet application provides field customizations as Airtable does, and that’s what makes it so efficient and making it more of a database-maker.
The Software: Airtable is accessible as edition of the web plus iOS, Ios & devices
The Customization Options: You could even give every other base a hue and a symbol, plus you can use more customization options in your bases if you have a Premium plan.
Sharing capabilities: Swap your bases with whomever you want and adjust sharing settings with those with whom you collaborate.
User-Interface: The code is really simple to use until others get used to
- It takes some getting used to
- It’s slightly difficult to add sub-tasks
- You have to have the premium plan for accessing all features
Here you have our Airtable analysis and a thorough insight into what Airtable offers and why we enjoy Airtable so much, plus so many more! The way we operate has totally modified and it makes us much more productive and structured.